AI Search
15 min
Author:
Anthony Esposito Senior Account Manager at PandaDoc
Not using AI (artificial intelligence) tools isn’t an option anymore because it could mean the difference between unlockingNot using AI (artificial intelligence) tools isn’t an option anymore because it could mean the difference between achieving your full potential and getting left behind.
AI is shaping how teams work, making it one of the most effective ways to boost productivity without increasing headcount or hours.
We’re also seeing a boom in AI tools in the market; in fact, AI is everywhere these days.
so the questions that remain are:
We created this guide to discuss the top AI tools everyone should have in their tech stack so you can get more done in less time.
Here’s a quick comparison of the tools we’ll be talking about:
AI productivity tools are software apps that are powered by artificial intelligence. They typically use techniques like natural language processing (NLP), machine learning (ML), or generative AI.
These tools help teams complete tasks more efficiently and intelligently than relying on manual work.
Automating routine or time-consuming work like drafting emails, summarizing content, sorting data, etc. allows employees to focus their time on higher-value, creative, or strategic work. That means no more unnecessary repetitive tasks.
AI tools can be writing assistants, chatbots, project-management enhancements, automated customer service agents, document-processing platforms, and more.
AI tools make teams more productive by speeding up routine tasks, reducing cognitive load, and improving output quality.
For example, you can have a generative AI assistant draft emails, reports, or content much faster than it would typically take to write it from scratch. This cuts down on the busywork.
Many AI tools can help your team find bottlenecks and allocate resources more effectively by providing analysis, summarization, or workflow optimization.
This saves you time while improving quality, allowing your teams to deliver consistent, polished work without as much manual oversight.
Yes, there’s evidence showing that ChatGPT can improve productivity in a meaningful way for some types of work.
One study from MIT found that workers using ChatGPT could complete writing tasks about 40% faster, while the quality of their work increased by 18% (judged by independent evaluators).
That said, the productivity boost isn’t universal. An experimental study found that ChatGPT helped many participants complete writing and analysis tasks more efficiently, but a significant share of participants, particularly those in non-English languages or specialized contexts, saw little to no improvement.
This data suggests that ChatGPT can help you see gains when tasks align with its strengths, like common language use, standard writing or coding tasks, general business workflows, etc. But it’s less helpful when dealing with niche or highly specialized work.
PandaDoc is an AI-enabled automation software that streamlines your entire document workflow end-to-end — it’s mainly PandaDoc is document automation software that streamlines your entire document workflow. It’s mainly known for its ability to collect legally valid e-signatures, customize and manage documents, and track analytics based on the interactions customers have with your documents.
However, besides this core functionality, you may not be familiar with the other capabilities in PandaDoc to optimize workflows.
PandaDoc’s AI Assistant helps you work through documents faster by making it easier to find information, understand contract terms, stay organized, and monitor document progress.
Supports smoother communication through AI-suggested email drafts.
Reduces time spent searching by surfacing any contract, proposal, or file based on natural language prompts.
Eliminates manual review with instant summaries and answers you can trust.
Keeps deals moving by showing real-time status, engagement metrics, and activity updates.
Improves organization with automatic tagging and folder structuring.
Qloo is a “cultural-AI” platform that helps companies understand consumer preferences.
Basically, if you want to understand your customers’ thoughts and ideas, this tool will provide you with the knowledge you need.
For example, you can ask it questions like, “What kind of hotels do people between the ages of 25-35 who like Versace also like?” or “What movies do people who like The Weekend also like?”
Here are a few other things it can do:
You can use Qloo’s API to generate taste-based insights for your audience using anonymized behavioral and cultural data. The API returns correlations and recommendations across categories like music, film, travel, or dining, which you can apply to audience research, segmentation, or strategy work.
Pricing: Pricing is not listed on its website, but sources list the price at $12/month. A free trial is available too.
Most people know about Asana as a project management tool that helps in task organization, project tracking, and team collaboration.
It’s one of the more popular productivity tools in the market.
Asana includes a set of AI features called Asana Intelligence that help teams work more efficiently inside the platform.
Pricing: Asana has a freemium model with paid plans starting from 10.99 USD per month.
Grammarly, an AI-powered tool for content creation and error-finding, also has a handy-dandy AI copywriting assistant tool to make content generation an easy process.
Use Grammarly’s AI assistant to:
• Rewrite or rephrase text to improve clarity, tone, or structure
• Adjust length by shortening or expanding content
• Suggest tone or voice changes such as professional, confident, friendly, or neutral
• Generate ideas or help you start drafts for emails, messages, and short-form content
• Maintain context within a session so suggestions stay relevant to what you are writing
• Integrate with platforms like Microsoft Word, Chrome, LinkedIn, and other tools where you write
• Support voice typing on mobile devices through the Grammarly keyboard
Note: Grammarly’s AI prompt usage is limited and varies by subscription plan.
Pricing: Grammarly offers a Free version and Pro and Enterprise plans. Contact Grammary for pricing details.
rney is an AI image generator that has the capability to generate high-quality images based on your text prompts.
Here’s the long and short of what this tool can do for you:
Safe to say, if you’re a company or content creator that produces visual content on social media but doesn’t want to spend money on Getty subscriptions and still want your images to be unique, this tool is what you need.
Perhaps the only limitation of Midjourney is its reliance on Discord as its core platform. If you’re new to Discord, it can be challenging to understand the platform.
Also, a quick FYI: You can also use Midjourney as an AI video tool, as it can generate short animations and video content based on your prompts.
Pricing: The Basic Plan starts at $10/month.
This list wouldn’t be complete without mentioning open-source artificial intelligence tools like ChatGPT.
It runs on large language models (LLMs) developed by OpenAI, including GPT-4 and the latest versions available to ChatGPT users.
ChatGPT can answer questions, help with reasoning tasks, generate content, and assist with coding. It can draft emails or articles, explain concepts, suggest ideas, and help you think through problems. Many teams also use it to support customer communication or assist with research, planning, or creative work.
You can provide context or instructions, and ChatGPT uses that information within the conversation to produce more relevant responses. Its ability to interpret natural language and follow the flow of a dialogue is a key part of how it works. The system continues to evolve and improve over time as new model updates are released.
• Generates drafts for emails, blogs, reports, briefs, and code
• Summarizes long documents or research quickly
• Handles repetitive text tasks such as rewriting, cleaning up content, or reformatting
• Works as an on-demand assistant for brainstorming, planning, and problem-solving
Pricing: ChatGPT offers a free version with limited features. A paid plan is available starting at $20 per month and offers access to more advanced features.
If you ever wanted an AI writing tool that’s geared towards writing high-quality content for your website, while If you ever wanted an AI writing tool that’s geared towards writing high-quality content for your website, while also considering your brand voice, check out Jasper AI.
But there are plenty of AI writing tools on the market, so what makes Jasper so special?
Here are some of the things Jasper can do:
Pricing: The Pro plan is $69/month per seat.
By the way, we did a free trial of Jasper AI and reviewed it for writing and content marketing. Learn a brief story of Jasper AI, see its use cases and check yourself out if it’s worth investing.
Need an AI tool that can create videos on-demand, keeping your language and voice preferences in mind? Well,
Fliki is an AI-powered video creation tool that keeps your language and voice preferences in mind.
With this tool, you can convert your written text, tweets, PPTs, or even ideas into publish-ready videos for different use cases (e.g., reels, promo videos, product explainer videos, pitch videos, educational content, etc.).
You can also use it to create videos in more than 75 languages and can even set preferences for regional dialects (the software currently has more than 1300 voices in its database).
Alternatively, if you wish to create content in your own voice, you’ll be happy to know Fliki supports voice cloning too.
Not just that — you can also set preferences for the following:
Pricing: Fliki offers a free trial and Standard plans start at $14 per month. They also offer Premium and Enterprise options.
We know we’ve already mentioned a generative AI tool in this list, but Writer is just one of those applications that deserves its own mention.
Why do we say this? Well, here are a few things that’ll help a convincing case:
Pricing: Writers offers a free trial and a Starter and an Enterprise plan. Contact their team for pricing details.
Compatible with apps like WhatsApp, Facebook Messenger, Instagram, Telegram, Signal, and Viber, AutoResponder is one of those AI tools you’ll be surprised to know is free.
The tool is an AI chatbot that can share pre-set responses with your customers. If your customers question you about commonly asked topics like pricing and features, it can share pre-set responses.
You can connect AutoResponder with ChatGPT, Dialogflow AI, GPT-4, and even your own web server to create responses.
You can also set preferences about response times, pattern matching, reply conditions, and notifications.
It can even ignore responses from certain contacts, import/export data from CSV files, and create custom responses that can be sent multiple times.
Contract AI: How AI is transforming contract management
Pricing: AutoResponder offers a Free plan and a Pro plan that starts at $3.33 per month, paid annually.
Used by names like Spotify, Hulu, and the Bill & Melinda Gates Foundation, Textio is an AI tool specifically designed to help HR managers recruit a diverse team and retain them.
Let’s explore its benefits:
Pricing: Provides customized pricing based on your team size and requirements.
If you don’t already know about Otter, it’s one of the best transcribing tools to help you create meeting notes, generate summaries, and keep track of all verbal agreements.
Basically, you can integrate Otter with your favorite communication tools (like Zoom) or upload recordings on the platform and ask it to transcribe content for you — this is specifically helpful for:
Moreover, you can also leverage Otter to easily collaborate with your team members from the same platform! What’s more one can need?
Pricing: Four pricing options are available — Free; Pro (priced at $8.33/user/month); Business (priced at $19.99/user/month); and Enterprise (requires customized pricing).
With so many AI tools on the market, choosing the best one for you depends on your workflow, team size, and the problems you’re trying to solve.
Here are some criteria you can use to guide your decision:
Remember to choose tools based on your needs so you can meaningfully improve productivity, rather than adding noise to your workflow.
With the rapid increase of AI tools, it can be overwhelming to choose the best one for your needs and your tech stack.
Our suggestion is to start with the most important ones that can take bigger tasks off your plate.
For example, you can automate e-signing with PandaDoc, giving your team more time to focus on other tasks.
It can easily integrate with most AI tools and your existing workflow.
Want to see PandaDoc in action? Sign up for a 14-day trial or request a free, personalized demo.
Increase your close rate with PandaDoc.
The best AI tools will always depend on what you need. For example, PandaDoc is best for automating proposals, contracts, quotes, and document workflows, while Grammarly is great for writing and Asana for project management. Each tool will specialize in something different to address your productivity needs.
AI tools can help you work faster and reduce friction in your everyday work by automating repetitive tasks and improving accuracy. They also give your teams time back to focus on higher-value work like strategy, customer relationships, and creative problem-solving. The end result is better quality and operational efficiency.
Definitely! Small businesses typically have limited time and resources. AI tools can help with things like writing, customer support, document creation, marketing, task management, etc. Even simple automations can help small teams save on hours every week, meaning they can move faster without increasing headcount.
PandaDoc is not a law firm, or a substitute for an attorney or law firm. This page is not intended to and does not provide legal advice. Should you have legal questions on the validity of e-signatures or digital signatures and the enforceability thereof, please consult with an attorney or law firm. Use of PandaDoc services are governed by our Terms of Use and Privacy Policy.
Author
Anthony Esposito Senior Account Manager at PandaDoc
Anthony Esposito joined the company in March of 2021. He really enjoys helping customers find new avenues and workflows to help make their own organizations more efficient while consolidating their tech stack by using PandaDoc as a one stop shop. In his free time Anthony loves to cook. “I’m a massive foodie and I’m die hard Tampa Bay Buccaneers and Tampa Bay Lightning fan!”
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